Tradesmen International, Inc. Executive Assistant in SEATTLE, Washington
This position supports Executive VP of Ship Repair, Puget Sound General Manager as well as routinely supporting traveling executives including company CEO. Presents a positive organizational presence to our customers, government officials/staff, community partners and employees. Vigor operates in a flexible, fast paced and values oriented environment. The successful individual will feel positive about providing service to others through a wide variety of administrative and project work that supports our growing organization
ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.) 1. Provides project and administrative support to SVP of Public Affairs, Executive VP of Ship Repair and Puget Sound General Manager as well as visiting executives (CEO, CFO, EVP of HR, etc.)
Researches and evaluates solutions to a wide variety of business needs, including legislative and public policy issues 3. Generates agendas and documentation and facilitates meetings for executive staff 4. Organizes calendars and schedules and manages all facets of travel arrangements 5. Plans, organizes and executes a wide range of company meetings, events, and tours 6. Prepares presentations and spreadsheets and reviews and responds to correspondence
De facto treasurer for the Vigor Political Action Committee (PAC): filing reports for Federal Election Commission and maintaining overall regulator compliance; with similar role for respective state public disclosures. 8. Manages budget and expense reporting and approvals, and examines monthly costs. 9. Communicates tasks and timelines to various department heads to ensure they are meeting deadlines 10. Gatekeeper for executive office and incoming calls from reporters, officials, customers, etc. 11. Ability to recognize opportunities to conserve executives’ time by addressing matters with alternative solutions – using other resources or resolving matters independently. 12. Maintains executive office by organizing office operations, equipment and supplies, including the inventory and ordering of company logo items. Ensures needed details are in place for day-to- day office functions to run smoothly. 13. Assists with employee activities or other promotional needs, which may include development of brochures and ordering special T-shirts, hats, lunches, etc. 14. Assists as necessary to support the general business as projects arise
JOB SCOPE: This job is performed with considerable flexibility for initiating improvements and exercising independent decision-making within the assigned work area. The position is expected to adhere to established procedures as may be required when handling cross-functional activities, such as processing accounting documents. Independent judgment is used in scheduling and accomplishing work, handling conflicts and analyzing alternatives and maintaining recordkeeping systems. The work is performed with limited supervision and necessitates the coordination of priorities and schedules of a number of other administrative employees. The individual should have a professional and courteous demeanor.
SUPERVISORY RESPONSIBILITY: None
Tradesmen International, America’s elite skilled labor force, is seeking experienced Marine Structural Welders to join our team. We are recognized internationally as a leading source for reliable, skilled structural welders with thousands of employees across North America. With more than 5,000 active clients we have a plenty of great opportunities for skilled marine structural welders that want to be the best in their field. We offer consistent work, top pay, benefits, and employment opportunities in most major markets throughout North America.
In addition to consistent work, top pay, and employment opportunities, we provide a benefits package that is among the best in the industry. Our comprehensive benefits encourage our employees and their families to build a lifelong relationship with us.
Dental and vision plan
Prescription drug plan
401(k) profit-sharing savings plan
Tool purchase programs
Posted Date 3 weeks ago (11/19/2019 1:48 PM)
Req ID 2019-254202
Category Administrative Assistant
Job Board IN